July 2009
 
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
 
ACC - Robb Thompson
 
Discussion

1) Tree hit by CR resident:  Resident reported the damage to the HOA and insurance company. The Board opened a claim with the insurance company and the the HOA will be reimbursed upon installation of a replacement tree.  Replacement will be late fall 2009.  TruGreen recommended a maximum 4" tree due to installation and required care of a tree of the same caliper than the one that was destroyed.  The Board will install a tree per TG's recommendation.
 
2) Landscape:  Landscape manager provided a monthly report of work performed and ongoing irrigation repair issues.  Board directed G. Larson to have TG spray weed control and fertilizer. 
 
3) Traffic Signal at 23rd and Shaw Rd:  Walk sign was installed on the grass area near the entrance monument and sign lighting.  Lighting continues to vandalized with repairs and replacement required every other month.  Board will investigate replacing the lighting with flush or relocate the lights nearer the sign.
 
4) Dues:  Collections are still about $12,000 behind.  Late notices will be mailed in late June.
 
5) CC&R Violations:  Numerous violations including boat parking, vehicle and trailer storage and trees that are blocking views from homes in the Estates.  Board members will meet with the homeowners on each violation.
 
Adjourn meeting at 8:00 pm

August 2009
 
Board Members in Attendance
Steve Reynolds
Mark Noll
Craig Swenson
 
ACC - Robb Thompson
 
Discussion
 
1) Landscape: Receive a bid from TG to replace tree that was hit.  Board to discuss with the insurance company.
 
2) Trees: Request TGreen to provide bid on replacing 13 dead and damaged trees.
 
3) CC&R Violations: Ongoing with violation notices delivered to homeowners
 
4) Directed landscape manager to turn off irrigation on Sept 1 and complete backflow testing.
 
Adjourn at 8:00 pm

September 2009

Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
 
ACC - Robb Thompson
 
Discussion:
 
1) Tree pruning at Estates home: Ongoing discussion with homeowner and no progress.
 
2) Tree replacement:  Bid from TG of $4,990 for 13 trees plus $1,490 for one tree of 4" diameter to replace the tree hit by the car.  Board to hold bids until fall.
 
3) Board directed the landscape manager to solicit bids from other landscape contractors to replace TG. 
 
Adjourn meeting at 8:00 pm

October 2009
 
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
 
Bookkeeping: Mae Wisor
 
ACC - Robb Thompson
 
 
Discussion:
 
1) Reviewed actual to budget financial statements:  Collections are still ~$10,000 behind.  Board to continue deferral of all but essential projects.
 
2) Dues 2010: Board directed bookkeeper to mail dues statements on Dec 1 with dues of 2010 due on Dec 31. 
 
Adjourn at 8:00 pm

November 2009
 
Board Members in Attendance
Brad Johns
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
 
ACC - Robb Thompson
 
Discussion:
 
1) Lighting:  Board received a proposal to replace wiring and lighting at the entrance monument at CR and Shaw.  Direct burial wiring is bare in some places and the light fixtures require continual replacement due to vandalism.  Board to solicit a second bid but defer project to 2010 due to budget constraints.
 
2) Tot Lot:  All repairs were completed and the structure was refinished.  This is a project that is required every other year.  Board discussed adding more benches and landscape to improve the area.  No action was taken.
 
3) Janell Entrance:  Board discussed replacement of dead tree and other trees that have died and were not replaced at the Janell Entrance.  Board discussed installing irrigation in this area to maintain the trees.  It was determined that the HOA does not own the area in question but will seek an easement or permission from the homeowner.
 
4) Board is considering capital projects for 2010.  A list will be presented at the annual meeting in Jan.
 
5) Board member Brad Johns tendered his resignation from the Board due to work  related issues overseas.  The Board accepted his resignation and will post the position on the website.
 
Adjourn at 8:00 pm

December 2009  
 
Board Members in Attendance
Mark Crawford
Steve Reynolds
Mark Noll
Craig Swenson
 
ACC - Robb Thompson
 
Bookkeeping: Mae Wisor
 
 
Discussion
 
1) Reviewed final 2009 actual to budget.  Collections are still about $10,000 behind.  Spending was down in all budget areas per revised budget approved by the Board in April 2009.  The only expense that was above budget was water.  Use was down but costs of water was up. 
 
2) Meeting dates and times:  The new meeting time for monthly board meetings has been changed for 2010 to the first Thursday of the month at 7:00 pm at Starbucks
 
3) Annual meeting: Jan 19 at the Puyallup Public Library
 
4) Budget for 2010: Board will develop a budget and will review via email prior to the regular Jan 7th board meeting.
 
5) Board elected to terminate the landscape contract with TruGreen and hire Rich Landscape.  Rich offers smaller equipment, similar service, for a price that will end up about equal to TG. 
 
Adjourn 8:00 pm